Procurement, built for facilities management.
One place for the sites you look after, the suppliers who service them and the tenders that appoint them. Built for FM teams who buy across hundreds of sites.
Tender any service, across any number of sites
- M&E
- Gas safety
- A/C & ventilation
- Fire & security
- Lifts
- Water hygiene
- Cleaning
- Waste
The whole buying cycle, in one system.
From the contract that's coming up for renewal to the new one that replaces it. Savvi follows every step, keeps the evidence and does the arithmetic.
Never miss a notice date.
Every contract, its supplier, value, owner and notice period in one register, with renewals surfaced months before they bite.
Contracts & assets →- Notice-by datesWorked out from the end date and notice period, so rolling contracts stop rolling by accident.
- Decision calendarTwelve months of contracts needing a decision, so tenders start on time, not in a panic.
- Spend by propertySee what each site costs, by service and supplier, and who is answerable for it.
Compliance, collected once.
Suppliers send insurance, bank details, accreditations and policies through a personal link. You accept or send back with a note.
Supplier onboarding →- Rules, not remindersMinimum cover, expiry dates and required items are checked for you. Suppliers hear a month before anything lapses.
- Prequalify for tendersPayment terms, RAMS, accounts, ISO, modern slavery and sanctions declarations: asked once, reused every tender.
- Nothing awarded with gapsA supplier can't submit a bid, or win one, while a required item is missing or expired.
From asset register to tender pack in minutes.
Pick the properties and the lines come straight from your register: every boiler, pump and A/C unit, with numbers and visits.
See how tendering works →- One pack, every supplierInstructions, non-negotiables, PPM frequencies, documents and the questionnaire, frozen when the round opens.
- Sealed until closeBids stay hidden until the deadline. Extensions and late entries go to everyone and are recorded.
- Q&A in the openAnswer clarifications once and publish them to every bidder, so nobody gets an edge.
Your cost analysis builds itself.
As bids arrive, every line sits beside budget, current cost and every other bidder. No more copying prices between spreadsheets.
How the comparison works →- Prices out of line, flaggedAgainst other bidders, against the bidder's own prices elsewhere, and against what you pay today.
- Best and finalShortlist, open round two with round-one prices carried forward, and score on price and service.
- Export when you need itThe sheet exports in the shape finance already uses, subtotals and all.
Savvi suggests who should win, site by site.
It weighs every bid on cost, service, continuity, location and track record, suggests a supplier for each property, explains why, and checks the whole award against your rules.
Award intelligence →- More than the cheapestA balanced award that keeps good incumbents, avoids long journeys and respects service levels.
- Strategies side by sideLowest cost, balanced, continuity or fewest suppliers: the saving and the risk of each.
- You decideApply the suggestion, change any site, sign off. Contracts and changeovers follow.
No logins. No spreadsheets. No excuses.
Each supplier gets a personal link to price every line, give call-out rates, answer the questionnaire and upload what's missing from onboarding. Everything saves as they go, and they see their totals before they submit.
- Line-by-line pricing, with “not bidding for this site” in one tick
- Volume discount tiers, quoted by the supplier
- Round-one prices carried into best and final
Intelligence at every step, from bid to award.
- Suggests the award.The best supplier for every property, weighing cost, service, continuity and location.
- Explains every pick.Why this supplier here, and what you'd give up by choosing differently.
- Checks every bid.The £17 typo, the missing F-Gas certificate, the insurance that lapses mid-contract.
- Never acts on its own.It suggests; you decide. Everything goes through your permissions and the audit trail.
Your procurement policy, followed every time.
Value bands, routes, approvers, required documents and supplier limits, set up to match how you buy. Every tender is checked against them, and exceptions are recorded, never skipped.
How rules work →Sites in, sites out, nothing dropped.
New sites go live with assets surveyed, suppliers appointed and maintenance booked. Leaving sites and outgoing suppliers are wound down with every notice, certificate and asset accounted for.
Mobilisation →Fewer spreadsheets. More of the decisions that save money.
- 0logins needed by your suppliers
- 2rounds in one tender: open, then best and final
- 4checks on every price that comes in
- 1place for contracts, suppliers, assets and tenders
- Roles and permissionsDecide who sees costs, who can award and who can only view.
- Two-factor sign-inAuthenticator app or email codes, with trusted devices.
- Full audit trailEvery change to every record, who made it and when.
- Tasks and inboxAssign follow-ups, mention colleagues, get notified on any device.
- Spreadsheet in, spreadsheet outImport your asset list as it is today; export any table.
- Installable appWorks in the browser and installs on desktop and mobile.
Your next tender, without the spreadsheet.
See Savvi with your own contracts and asset list. We'll set it up for you.